18 classic trading experience
1. Customer Inquiry: General, under the customer before the purchase Order will have the relevant Order Inquiry to the business, doing some of the details understood.
2. Price: business guests queries promptly to determine the names of commodities, model, manufacturer, quantity, delivery, payment methods, packaging specifications and cabinet-type and so on, to the customer to do a formal offer.
3. Received orders: After their talks, the official received customer orders.
4. Next Production Order: to be the guests order is confirmed, to the factory orders, arrange production plan.
5. Business approval: Business Department received orders, first of all to make business audit table. Click “Export Contract Audit Form” truthfully fill in the project, as far as possible the various estimated costs were set out. Guests must be accompanied by the approval of contracts for fax orders, purchase contracts with the factory. Audit Form signed up to the clerk, department manager for approval, will then be submitted only after the Department of Management staff review the implementation. If a large amount, or terms of advances and commissions, etc., must be subject to the approval Caixing general manager. The occasion of the approval of contracts made sales orders, to the department staff to follow up the process.
6. Production Notification issued: Business Department in determining the delivery, after the production to meet the following conditions may be issued with notices on time factory production:
6.1: If L / C payments to customers, usually 1 month before delivery to confirm L / C have been received, receipt of L / C shall be clerk and Vouching Clerk, respectively, after review of letters of credit, check whether there is an error, as to safeguard the delivery, and other possible problems, if any problem should immediately request the guest to change cards.
6.2: If it is T / T payment customers, make sure the deposit has been Dao Zhang.
6.3: If it is put off customers, or through the D / A receive the payment, etc., etc. Managers need to confirm.
7. Inspection:
7.1: In the week before delivery, to inform the company’s inspection staff inspection.
7.2: If the guests want to own or a designated inspection officer came to inspect, and to delivery a week ago, some customers for stock checking and stock checking and the Ministry of Planning informed of the dates.
7.3: If the guest specified by a third party inspection and other inspection companies or just OK, and to contact the company delivery two weeks ago with the inspection, inspection appointment time to ensure delivery before the arranged time. Factory inspection will determine the time of notification.
8. Preparation of basic documents, and the factories of packing materials, production export contracts, export commercial invoice, packing lists and other documents (by the business Merchandiser production, to the Vouching Clerk).
9. Commodity inspection: If it is national legal commodity inspection products, to the factory an order to show the next inspection requirements and provide export contracts, invoices and other inspection required information. But also to tell the plant in the future exports port, easy to factories for inspection. Should be received a week before shipment inspection replacement voucher / article.
10. Charter provides warehouse:
10.1. If the contract is signed with the guests FOBCHINA terms, usually the guests will specify the transport agent or shipping company. Contact with the freight forwarding as soon as possible to inform the delivery of intent to learn would be to arrange the export ports, sailing, etc., Q to confirm delivery of the plant could open as early as at least one week before sailing, and sailing guests can meet the requirements to pay delivery. Should be two weeks before delivery to the shipping company issued a written notice given position, usually ran it a week ago to get fixed position paper.
10.2. If it is the seller to pay the freight, as soon as possible to the shipping company or shipping company consulting sailing, tariffs, such as docking or departing port. By comparison, select price concessions, good reputation and the right sailing shipping companies, and told clerk a notice to guests. If guests do not agree to be elected when the guests recognized shipping companies. Two weeks prior to a written set sail position, the program ibid.
10.3. If the goods are not a small cabinet, take away bulk, to the freight forwarding company has scheduled bulk positions. Get the warehousing of paper, but also understand the cut off time, warehousing, customs requirements, and so on.
10.4. Fixed positions to the shipping company, be sure to fax a written set position paper stating the sailing set, counter type and quantity, destination and other content, in order to avoid errors.
11. Arrangements drag cabinet:
11.1. Do a good job, and inspection of goods after the passage of towing the company commissioned to mention cabinets, install cabinet. Towing company should choose safe, reliable, affordable long-term cooperation signed an agreement to ensure the safety and punctuality. Give the towing company fax the following information: confirmation of fixed position / release cabinet paper, shipping company, will warehouse number, drag cabinet power of attorney, stating the time installation cabinets, counter type and quantity of equipment cabinets addresses, customs brokers, and shipping ports and so on. Inspection company to see if there are installed cabinets, the statement should be specific and can not arrive late. And requested the return of a pooled data showing the cabinet number, license plate number, driver and contact phone.
11.2. Fax a loading data to the factory, setting out OTC time, cabinet type, provides warehouse number, order number, license plate number, and the driver contact phone number.
11.3. Asked to leave the plant in a container loading facility as soon as they fax a notice to the business, setting out the container from the factory, the actual quantity of loading, etc., and remember packing number and seal numbers as a bill of lading information. Require factory installed cabinet must remember that after the seal.
12. Delegate declaration: In the cabinet at the same time dragging the required information to the co-operation declaration customs broker commissioned to do the export customs declaration and clearance for a single inspection. Is usually set aside two days to give time for customs clearance (shipping cut-off customs ago). Delegate declaration should be installed to provide a counter information, including the load and the number of ports, shipping companies, warehouse fixed number, counter number, vessel open cut off time, towing companies, cabinet type and quantity, the company’s contact and the phone.
13. Transport and documents:
13.1. At the latest within two days of sail, to feeding the contents of the bill of lading faxed to shipping companies or freight forwarders. Feeding according to find L / C or the request of the guests do, and gives the correct quantity of goods, as well as some special requirements, including requests for shipping companies out of the boat along with a bill of lading proof.
13.2. Urge the shipping company as soon as possible model for a bill of lading and freight bills. Double-check the sample is correct, the bill of lading to the shipping company confirmed in writing the content. If the guests need to confirm the bill of lading, the first fax the bill of lading templates to customers, shipping companies were then requested to be recognized out of the original.
13.3. The timely payment of transportation fees, notify the shipping company after payment timely access to the bill of lading and other transport documents. Registration should be done to pay the freight.
14. Other documents prepared
14.1. Commercial Invoice: L / C requested documents, the most demanding commercial invoice. To determine the date of the invoice issuing days after delivery before. Described in the invoice of the goods with the L / C at exactly the same amount of lowercase and uppercase to be correct. L / C on the terms of the invoice should be displayed to show marks. If the invoice must apply for each other’s embassy certification, generally handled 20 days in advance.
14.2. FORMA the certificate of origin: FORMA certificate of origin prior to shipment Inspection and Quarantine Bureau to bid. Must be noted that the date of transport in L / C delivery and sail days before the invoice date. Not handled prior to delivery to processing after a certificate must provide customs declarations, bills of lading, etc. Transshipment of goods through Hong Kong, FORMA certificate is usually to go to Hong Kong, China Commodity Inspection companies of endorsement to prove that the goods are not in Hong Kong, re-processed.
14.3. General Certificate of Origin: General Certificate of Origin can be handled in the China Trade Promotion Council demanding lower. Can be shipped within a short period of time after the re-submit. If the certificate of origin to apply for endorsement of the embassy, but also and invoices will still have to apply for 20 days in advance.
14.4. Shipping Notice: generally required sail within a few days after, to inform the guests shipment details, including the vessel name, flight times, ran it day, is expected to arrival day, the goods and quantity, amount, number of packages, marks, agents such as the port of destination. Sometimes, L / C required to send proof, such as the fax report, sent a letter to enterprises outside the province and so on, pay attention to the time required by customers within the period.
14.5. Packing List: Packing List should be clear that packing of the goods. To display the contents of each box the number of carton of gross weight, net weight, carton size. Carton size calculated by the total volume of the total volume to be consistent with the mark. To show marks and case number in order to facilitate the guests to find. Packing list the weight, volume should be consistent in the bill of lading.
15. AC Single:
15.1. Use of L / C exchange earnings, and should be required to pay one-time, full Prepare all the necessary documents, and to strict orders, to ensure that no errors before being submitted to Bank of negotiation.
15.2. Use of T / T exchange earnings, in access to fax the bill of lading bill of lading to the guests immediately after payment confirmation by the balance after the original bill of lading and other documents will be sent to the guests.
15.3. If the T / T exchange earnings, requiring revenue models can do the whole cabinet to cabinet and other receivables and then drag the arrangements. Get the bill of lading can immediately send the original bill of lading to the guests.
16. Business Registration: Every single export business after going to the timely completion of the registration, including a computer and written registration, to facilitate later queries, statistics.
17. File Archive: All Wen Yi
L / C, and negotiating a set of documents must be retained for future reference use.
18. Document person usually should be noted that collection of tariff changes, schedules, routes, and other information for the salesman offer to help.
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